Poland has become the latest country to implement mandatory eInvoicing for businesses. Starting from July 1st 2024, all B2B transactions in Poland will have to be conducted through electronic invoices, with paper invoices no longer being accepted. In this blog post, we will discuss the impact of this new requirement on businesses and how they can comply with it. We will also introduce SAP Document and Reporting Compliance as a solution for businesses to manage einvoicing requirements in Poland and other countries.

UPDATE: The planned implementation of compulsory e-invoicing has been postponed due to significant issues within the KSeF system.

Although it was initially set to commence on July 1, 2024, Polish officials have not yet announced a revised date for its activation.

For more detailed information, please check the video below:

Overview of the New B2B eInvoicing Requirement in Poland

The new eInvoicing requirement in Poland is part of the government’s efforts to streamline the tax collection process and reduce the risk of tax fraud. Under the new regulation, all B2B transactions in Poland will have to be conducted through electronic invoices, which must meet specific technical requirements. Businesses must ensure that their e-invoices are compliant with the standard XML format and include a digital signature.

What is KSeF?

In Poland, KSeF e-invoice stands for “Krajowy System e-Faktur,” which translates to “National e-Invoice System.” It is a system for electronic invoicing in Poland that enables businesses to create, send, receive, and store invoices electronically. The KSeF e-invoice system was introduced in 2020 to help streamline and simplify the invoicing process and reduce the administrative burden on businesses. The deadline to comply with this new legal requirement is 1st of July 2024.

Details on the Mandatory Compliance Deadline

The mandatory compliance deadline for the new eInvoicing requirement in Poland is 1 July 2024. From this date, businesses that issue paper invoices will no longer be able to do so. Failure to comply with the new requirement could result in penalties and fines.

Benefits of Implementing eInvoicing for Businesses

Although the new eInvoicing requirement in Poland might seem like an additional burden for businesses, it comes with several benefits. eInvoicing can help businesses streamline their invoicing processes, reduce errors and administrative costs, and improve cash flow management. It can also help businesses to comply with other tax-related requirements, such as VAT reporting.

Challenges and Potential Solutions for Businesses to Comply with the New Requirement

The new eInvoicing requirement in Poland might pose some challenges for businesses, especially for those that have not yet implemented an electronic invoicing system. Businesses must ensure that their e-invoices meet the technical requirements and that they can integrate their invoicing systems with their customers’ systems. Additionally, businesses must ensure that their eInvoicing system is secure and compliant with data protection regulations.

Introduction to SAP Document and Reporting Compliance

SAP Document and Reporting Compliance is an end-to-end solution that helps businesses manage eInvoicing requirements in Poland and other countries. The solution can help businesses generate compliant e-invoices, validate them, and manage the entire eInvoicing process. SAP Document and Reporting Compliance also helps businesses comply with other tax-related requirements, such as VAT reporting, and provides a secure and reliable platform for exchanging documents with customers and partners.

 

SAP Document and Reporting Compliance Poland - eInvoicing KSef

Why Comweg?:

At Comweg, we are experts in SAP Document and Reporting Compliance, and we have a deep technical understanding of the einvoicing and statutory reporting around the world. Our team of experienced consultants will work with you to ensure that you are fully compliant with the legal regulations. We will work with you to implement SAP DRC in your company, and we will provide ongoing support and maintenance to ensure that the system runs smoothly.

 

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Project

Setting up a project for SAP Document and Reporting Compliance requires expert knowledge and experience. Consultants with specialized skills can help enterprises navigate the process, ensuring a successful and efficient implementation of SAP Document and Reporting Compliance in their systems.

Typical project lead time per country:

3-4 Months

 

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Implementation

Successful implementation of SAP Document and Reporting Compliance requires effective collaboration between internal and external consultants. A dedicated team with specialized skills and knowledge can ensure a smooth and efficient implementation, delivering the benefits of SAP Document and Reporting Compliance to the enterprise.

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Maintenance

To ensure long-term success of SAP Document and Reporting Compliance, proper maintenance and support is crucial. Externalizing this process to a partner can provide access to specialized skills and resources, helping to ensure a smooth and efficient maintenance and support experience. With a partner's expertise and dedicated support, enterprises can be confident in the continued success of their SAP Document and Reporting Compliance implementation.

Conclusion

The new e-invoicing requirement in Poland is a significant change for businesses operating in the country. Businesses must ensure that they are ready to comply with the new requirement by the deadline and that they have a system in place to manage e-invoicing. SAP Document and Reporting Compliance can help businesses manage e-invoicing requirements in Poland and other countries and ensure compliance with tax-related regulations.

 

Sources:

  1. “E-invoicing in Poland,” European Commission, June 17, 2020. https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/E-invoicing+in+Poland
  2. “Poland E-Invoicing: All You Need to Know,” Anachron, August 27, 2020. https://www.anachron.com/poland-e-invoicing-all-you-need-to-know/
  3. “SAP Document Compliance: An End-to-End Solution,” SAP, 2020. https://www.sap.com/products/document-compliance.html
  4. “Poland introduces mandatory e-invoicing,” B2B Pay, August 26, 2020. https://www.b2bpay.co/poland-introduces-mandatory-e-invoicing/

 

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